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Dataform capabilities


The list below shows the Dataform capabilities and their default Allow setting.

The View capabilities can be set in the Dataform context for all views in the activity or in a rule for a subset of the view. The Entry capabilities can be set in the Dataform context for entries in all the views or in a rule for a subset of entries in a subset of the views.

Activity capabilities

Guest Front page Student Teacher Teacher (editing) Manager
Add a new Dataform activity V V
View the course's Dataform index V V V
View the messaging options of a Dataform activity V V
Can do everything in the Dataform activity V V
Manage Dataform views V V
Manage Dataform fields V V
Manage Dataform filters V V
Manage Dataform access rules V V
Manage Dataform notification rules V V
Manage Dataform css V V
Manage Dataform js V V
Manage Dataform tools V V

View capabilities

Guest Front page Student Teacher Teacher (editing) Manager
Access a non-hidden view V V V V V V
Access a hidden view V V V
Access a view before activity availability V V V V
Access a view after activity is due V V V V
Override view filter V V V

Entry capabilities

Guest Front page Student Teacher Teacher (editing) Manager
Manage entries

*Can view hidden or owner-only fields.
*Can update non-editable fields.
*Can add more than max entries.
*Not conditioned by required entries.
*Can view others' entries in separate participants mode.
*Can edit entry author (via the [[EAU:edit]] pattern).
*Can edit entry group (via the [[EGR:edit]] pattern).		 V V

Entries before the activity is available

If the activity is not yet available and these permissions are not granted, the user will not be able to do the corresponding actions on any type of entry.
Guest Front page Student Teacher Teacher (editing) Manager
View entries early V V V V V
Add entries early V V V
Update entries early V V V
Delete entries early V V V

Entries after the activity is due

If the activity is past due and these permissions are not granted, the user will not be able to do the corresponding actions on any type of entry.
Guest Front page Student Teacher Teacher (editing) Manager
View entries late V V V V V
Add entries late V V V
Update entries late V V V
Delete entries late V V V

Entries authored by the current user

Guest Front page Student Teacher Teacher (editing) Manager
View own entries V V V V V
Export own entries V V V V V
Add own entries V V V V V
Update own entries V V V V V
Delete own entries V V V V V

Entries authored by members of the current user's group

Guest Front page Student Teacher Teacher (editing) Manager
View group entries V V V V V
Export group entries V V V V V
Add group entries V V V V V
Update group entries V V V V V
Delete group entries V V V V V

Entries that are not own, group, or anonymous

Guest Front page Student Teacher Teacher (editing) Manager
View any entries V V V V V V
Export any entries V V V V V V
Add any entries V V V
Update any entries V V V
Delete any entries V V V

Entries authored anonymously

Guest Front page Student Teacher Teacher (editing) Manager
View anonymous entries V V V V V V
Export anonymous entries V V V
Add anonymous entries V V V V V
Update anonymous entries V V V
Delete anonymous entries V V V

Preset capabilities

Guest Front page Student Teacher Teacher (editing) Manager
Manage presets V V
View all presets V V

Source: docs.moodle.org/503/en/Dataform capabilities — MoodleDocs (GPL) · Imported 2026-11-10.

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