Talk

• Talk
• Chat
• Sending messages
• Interacting with messages
• Apps integrating with messages
• Attachments
• Conversations
• Conversations
• Organizing conversations
• Conversation presets
• Open conversations
• Appearance
• Calls
• Joining a call
• Screen sharing
• Call layout
• Transcription and translation
• Call recording
• Call from anywhere
• Federation
• Integrations
• Files integration
• Calendar integration with Talk
• For moderators
• Webinar and lobby
• Breakout rooms
• Bots and commands
• Matterbridge
• Join a call or chat as guest

Talk

Nextcloud Talk offers audio/video and text chat integrated in Nextcloud. It is available as a web interface, desktop client, and mobile apps for Android and iOS.

You can find out more about Nextcloud Talk on our website. Download the desktop and mobile clients from nextcloud.com/install.

• Chat
• Conversations
• Calls
• Federation
• Integrations
• For moderators
• Join a call or chat as guest

Chat

• Sending messages
• Interacting with messages
• Apps integrating with messages
• Attachments

Sending messages

Using Markdown

You can enhance your messages using Markdown syntax. Supported elements:

Headings and dividers

# Heading 1
## Heading 2
### Heading 3
#### Heading 4
##### Heading 5
###### Heading 6

Heading
===
Normal text
***
Normal text

Inline decorations

**bold text** __bold text__
*italicized text* _italicized text_
`inline code` ``inline code``
```
.code-block {
  display: pre;
}
```

Lists

1. Ordered list
2. Ordered list

* Unordered list
- Unordered list
+ Unordered list

Quotes

> blockquote
second line of blockquote

Task lists

- [ ] task to be done
- [x] completed task

Tables

Column A | Column B
-- | --
Data A | Data B

Inserting emoji

You can add emoji using the picker on the left of the text input field.

Smart Picker

The smart picker makes it easier to insert links, files, or other content into your conversations. Just choose the type of content you want to insert (files, Talk conversations, Deck cards, GIFs, etc.). You can also type / in the chat input to open the selector.

Several integration apps can extend the Smart Picker with additional content types, such as GitHub and GitLab issues, Giphy GIFs, and more. Ask your administrator which integrations are available on your instance.

Replying to messages and more

You can reply to a message using the arrow that appears when you hover a message.

In the ... menu you can also choose to reply privately. This will open a one-to-one conversation.

Here you can also create a direct link to the message or mark it unread so you will scroll back there next time you enter the chat. When it is a file, you can view the file in Files.

Silent messages

If you don't want to disturb anyone in the middle of the night, there is a silent mode for chatting. While it is enabled, other participants will not receive notifications from your messages.

Scheduling messages

If you want to send a message not right now, but at a specific time, you can schedule it. Just select the desired date and time in the quick actions next to the input field.

You can find all your scheduled messages by clicking on the clock icon next to the input field. There you can edit, reschedule or delete currently prepared messages.

Chat summary

When AI assistant is enabled, a summary can be generated for a conversation if there are more than 100 unread messages. You can generate it by pressing the button that is visible in chat above the first unread messages.

Interacting with messages

Editing messages

You can edit messages and captions to file shares up to 6 hours after sending.

Pinning messages

A moderator can pin important messages in a conversation, for a certain period of time or until it's no longer relevant.

Pinned messages are highlighted and accessible above the chat or in the Shared items tab of the content sidebar. If you no longer need a pinned message, you can unpin it for everyone or only yourself from quick actions.

Setting reminder on messages

You can set reminders on specific messages. If there's an important message you want to be notified about later, simply hover over it and click on the reminder icon.

In the submenu, you can select an appropriate time to receive a notification later.

You can also forward a message to another conversation using the ... menu, or send it to your Note to self conversation for personal reference.

Messages search in a conversation

In addition to global unified search, you can search for messages within a specific conversation. In the content sidebar of a conversation, click the search icon to open the search tab.

You can narrow down your search by using filters such as date range, and sender.

Threaded messages

You can create threads in conversations to keep discussions organized. The thread creation option is available in the new message additional actions.

Then, you can add a title and description for the thread and start the discussion.

You can view all replies in a thread either from the replies button on the message or from Shared items tab in the content sidebar.

You can subscribe to a thread to receive notifications about new replies. It is possible to subscribe from the thread itself or from the sidebar.

Subscribed threads are easily accessible from the navigation bar in Threads navigation.

You can edit the thread title from the thread itself or from the sidebar.

Private replies

Private replies are messages that are forwarded directly to a one-to-one conversation between you and specific message author, to maintain privacy where it's needed.

1. In group and public conversations, select a message you want to reply to privately
2. In message actions, select Reply privately
3. A one-to-one conversation window opens with the original message quoted
4. Add your response and send a message

The reply provides a full context of a quoted message — including the original sender's name, original conversation context, and backlink.

Message reactions

Add emoji reactions to messages to quickly express agreement, celebrate, or indicate emotions without typing full responses.

1. Hover over a message in the chat
2. Click the Add reaction button from message actions
3. Select an emoji from the list of frequently used or full picker

You can hover over a reaction to see other users who reacted with it. Click one of the existing reactions to react with the same emoji! You can click it again to remove your reaction from the message.

Apps integrating with messages

Several apps integrate with Talk messages, allowing you to turn messages into actionable items or share content directly in conversations.

Deck

Create tasks from chat message

If Deck is installed, you can use the ... menu of a chat message and turn the message into a Deck card.

Share card into a chat

From within Deck, you can share cards into a chat.

Attachments

Sharing files in a chat

You can share files in a chat in three ways.

First, you can simply drag'n'drop them on the chat.

Second, you can select a file from your Nextcloud Files or a file manager by choosing the little paperclip and selecting where you'd like to pick the file from.

You can add more files until you are done and decide to share the files. You can also add a text caption to your shared files, providing a brief description or context.

All users will be able to click the files to view, edit or download them, regardless of whether they have a Nextcloud account. Users with an account will have the file automatically shared with them while external guest users will get them shared as a public link.

Polls in chat

You can create a poll in groups chats from the new message additional actions.

A poll has two settings:

• Anonymous polls: Participants cannot see who voted for which option.
• Allow multiple choices: Participants can select more than one option.

You can also import polls for auto-fill and export polls as JSON files to save them locally.

You can close a poll from the poll dialog.

As a moderator, you can create the poll directly or you can save it as a draft to edit it later.

You can find poll drafts in Shared items tab or next to the poll title input field.

Conversations

• Conversations
• Organizing conversations
• Conversation presets
• Open conversations
• Appearance

Conversations

Chats and calls take place in conversations. You can create any number of conversations. There are different types of conversations:

1. Private (one-to-one) conversations

This is where you have a private chat or call with another Talk user.

In the content sidebar, you can find additional information about the person you are chatting with, such as their email address, phone number, or other details they have shared in their profile.

Nobody except you and the other person can see this conversation or join a call in it. You can extend an ongoing call to a new group conversation by adding more people. Call will be continued there without interruption.

If a user becomes unavailable and has set an out-of-office status in Personal settings > Availability, you will find additional information in this conversation, such as provided description, absence date, or their replacement person.

2. Group conversations

A group conversation can have any number of people in it. You can add internal users, email guests, groups or teams to a group conversation upon creation, or when it already exists, via the Participants tab.

A group conversation can be shared with a public link, so guests can join a chat and a call. It can also be opened to registered users (or users from 'Guests' app), so they can discover and join this conversation.

3. Note to self

This is a special conversation with yourself. Messages here do not have a limit for editing or deletion. You can use it to:

• Take notes: write down ideas, reminders, or important information you want to keep handy.
• Create to-do lists: use Markdown syntax to create checklists for tasks you need to complete.
• Forward messages from other chat: use the message menu to forward important messages from other conversations to your Note to self.

4. Disposable conversations

These conversations cover some special cases and exist for a limited period of time. Retention period can be configured by an instance administration:

• Instant meetings: these conversations can be created for quick, ad-hoc meetings. They can be started instantly from the Talk Dashboard.
• Meeting conversations: these are created when set as an event location by Calendar app.
• Phone conversations: these are dedicated for SIP dial-in & dial-out phone calls (requires a SIP gateway).
• Video verification: these are created, when someone tries to access a public link, protected by password with video verification (deleted instantly after call ends).

Talk Dashboard

The Talk Dashboard is your central hub for managing and accessing your conversations. It provides an overview of your:

• Unread mentions and messages in private chats;
• Message reminders, scheduled to be tackled on later;
• Scheduled meetings, with event details and shortcut buttons to join them;
• Shortcut actions to create new conversations, join open ones, or quickly check your media devices.

Creating a conversation

You can create a private (one-to-one) chat by searching for the name of a user, a group or a team and clicking it. For a single user, a conversation is immediately created and you can start your chat. For a group or circle you get to pick a name and settings before you create the conversation and add the participants.

If you want to create a custom group conversation, click the button next to the search field and filters button and then on Create a new conversation.

You can then pick a name for the conversation, put a description, and set up an avatar for it (with uploaded photo or emoji), and select if the conversation should be open to external users and if other users on the server can see and join the conversation.

In the second step, you get to add participants and finalize the creation of the conversation.

After confirmation you will be redirected to the new conversation and can start communicating right away.

Filter your conversations

You can filter your conversations using the filter button next to the search field. There are several options for filtering: 1. Unread mentions: view unread private conversations, or group conversations, where you have been mentioned. 2. Unread messages: view unread messages in all conversations you are a part of. 3. Meeting conversations: view all conversations, created for upcoming or past events.

You can then clear the filter from the filters menu.

Archive conversations

You can archive conversations that you no longer need to see in your main conversation list. When a conversation is archived, it will be moved to the Archived conversations section. An archived conversation will not appear in your main conversation list, but it will still align with notification level set in its settings.

The list is accessible from the button at the bottom of the navigation bar.

Managing a conversation

You are always moderator in your new conversation. In the participant list you can promote other participants to moderators using the ... menu to the right of their user name, assign them custom permissions or remove them from the conversation.

Changing permissions of a user that joined a public conversation will also permanently add them to the conversation.

Moderators can configure the conversation. Select Conversation settings from the ... menu of the conversation on the top to access the settings.

Here you can configure the description, guest access, if the conversation is visible to others on the server and more.

Ban participants

To help keep discussions safe and under control, moderators can ban participants from conversations. This applies to internal users and guests alike; for guests, their IP address will also be banned.

In the participants list, select the user or guest, and click Remove participant.

There, toggle checkbox Also ban from this conversation and provide a reason for the ban. The banned user will be removed and prevented from rejoining.

You can later find the list of banned users in the Moderation section of conversation settings. Here, you can see the reason for the ban and revert it if needed.

Messages expiration

A moderator can configure message expiration under the Conversation settings within the Moderation section. Once a message reaches its expiration time, it is automatically removed from the conversation. The available expiration durations are 1 hour, 8 hours, 1 day, 1 week, 4 weeks, or never (which is the default setting).

Notifications and privacy

By default, Nextcloud Talk will notify you about:

• New messages in private conversations;
• Replies to messages you sent;
• Messages mentioning you or group/team you are member of;
• Started calls in conversations you are part of.

You can change this behavior in the conversation settings. Additionally, you can configure:

• Important conversations: you will be always notified about new messages, even if you are in "Do Not Disturb" mode;
• Sensitive conversations: content of messages will not be shown in the conversation list and obscured from notifications.

To have more control over your privacy, you can also configure the visibility of your typing and read indicators in Talk settings:

Organizing conversations

Nextcloud Talk offers features to organize and manage your conversations efficiently.

Tags

Create custom tags to categorize your conversations and keep them organized. Tags help you group conversations by project, team, topic, or any other criteria that makes sense for your workflow.

1. Select a conversation and open actions menu
2. Select Tags and choose an existing tag or create a new one
3. The conversation will now be tagged and grouped accordingly

You can later manage existing tags by renaming, reordering or deleting them.

Sorting and grouping

You can additionally customize how conversations appear in the list. They can be sorted:

• By last activity: Show most recently active conversations first (default)
• Alphabetically: Sort conversations alphabetically by name

Similar types can also be grouped together:

• Do not group by type: Keep a flat list of all conversations
• Show private ones first: Show private conversations before groups/public
• Show group ones first: Show groups/public conversations before private

See also:

• Conversations
• Open conversations
• Calendar integration with Talk

Conversation presets

Conversation presets allow administrators to define templates for new conversations, with pre-configured settings such as permissions, lobby rules, and conversation type.

Available presets

Depending on your instance configuration, you may see presets when creating a new conversation. Each preset applies a specific set of defaults suited to a particular use case.

Voice room

A permanent call room ("Voice room") is a conversation preset optimized for non-obligatory, always-available meetings. Any person entering the conversation will be joining the call there, making it easier to start communicating. Messages in voice room conversation are set to expire after certain time, to keep it lightweight and spontaneous.

Webinar

Moderators can configure a preset to force the lobby, ensuring participants wait for a moderator before joining. When a conversation uses a forced lobby preset:

• Participants see a waiting room upon joining
• A moderator must allow them to the conversation or lift the lobby
• Useful for webinars, interviews, or controlled meetings

Presentation

Presentation preset is useful for internal meetings, where it is expected to have more listeners than speakers. Participant permissions are optimized to ensure the best performance and moderation experience, allowing presenters to speak uninterrupted.

See also:

• Conversations
• Webinar and lobby
• Open conversations

Open conversations

Creating an open conversation

You can create an open conversation that any registered user on this server can discover and join.

View all open conversations

You can view all the conversations that you can join by clicking the button next to the search field, then clicking Join open conversations.

Appearance

Compact view of conversations list

Compact view hides last message preview in the conversation list, providing a more focused interface.

Chat messages

Chat appearance settings allow you to customize the look of your conversation chats. You can choose between classic list or message bubbles, with your own messages on the side.

You can change both settings from the Talk settings dialog in the Appearance section.

Calls

• Joining a call
• Screen sharing
• Call layout
• Transcription and translation
• Call recording
• Call from anywhere

Joining a call

Starting or joining a call

Browser and Talk Desktop client

When you are part of a conversation and have permission to do so, you can start a call at any time by clicking Start call in the top bar. When a call is already in progress, join it by clicking the green Join call button in the chat area or the top bar.

提示

If you have not yet given permission to the browser or the Talk Desktop client to use your microphone and camera, you will be prompted to do so when you click Start call or Join call. Choose the microphone and camera you would like to use and click Allow to grant access to your devices.

You will see the Check devices dialog, where you can customise your call experience:

Controlling audio and video

Use the microphone and camera icons at the bottom of the video preview to mute or unmute your microphone and enable or disable your camera before joining.

提示

If one or both of your icons are greyed out, you either do not have a microphone or camera installed, or you did not give permission to the browser or Talk Desktop client to use your microphone or camera. Check that you have granted permission to the browser or Talk Desktop client, and make sure your microphone and camera are not in use by another application.

Device settings allow you to choose which microphone and camera you want to use. This is useful if you have more than one microphone or camera available:

Noise suppression

Enable noise suppression to reduce background noise during calls with following steps:

1. Open the Check devices dialog before or during a call
2. Locate the Microphone settings section
3. Enable Noise suppression at desired level

Auto-gain control and echo cancellation options are also available in the same section.

Backgrounds

Backgrounds let you replace your video background with one of the predefined images. You can also upload your own image or choose one already in Nextcloud Files. Alternatively, choose the blur option to blur your live video background.

Immediately join a call

If you wish to skip the Check devices dialog in the future, toggle the Skip device preview before joining a call switch in app settings. For future calls in this conversation, you will join directly, skipping the preview dialog.

Record a call

If you started the call and wish to record it, check the Start recording immediately with the call checkbox. The call recording option might not be available to you, depending on whether your system administrators have enabled this option and whether you have Moderator permission for the conversation. If you are joining and the call is being recorded, you might be required to consent before being allowed to join. For more information, see Call recording.

Start the call

Click the Start call button at the bottom of the Check devices dialog to notify all conversation participants of the call. If you do not want to notify the other participants, start a silent call by opening the three-dot menu to the left of the Start call button and choosing Start call silently.

提示

Other participants can modify notifications on a per-conversation level, including whether they want to receive call notifications.

Your user status will be set to In a call and your user status icon will display the speech bubble emoji.

Mobile clients

When you are part of a conversation and have permission to do so, you can start a call at any time by tapping the Phone or Video icon in the top bar. The Phone icon starts a voice-only call; the Video icon starts a video call.

A voice call uses the device microphone and earpiece, like a regular phone call. A video call uses the loudspeaker in hands-free mode and enables your front-facing camera by default; you can disable it at any time.

If someone else starts a call, you may receive a notification and your device may ring or vibrate, depending on your notification settings. Tap Phone or Video to join, or tap the red button to decline. Declining dismisses the call notification on that device.

You can control your microphone and camera (if in a video call) with the options shown at the bottom of the screen.

Your user status will be set to In a call and your user status icon will display a speech bubble.

During a call

After you join a call, you will see the call view. It shows the video feeds of all participants currently in the call, with additional information and controls.

The leftmost element shows the elapsed call time.

Next to it, you will see the number of participants that have joined the current call. Clicking the number opens the right sidebar and shows the list of participants. Participants that have joined the call will be listed first.

You will also see each participant's talking time if they have spoken during the call:

You can access additional call options and settings from the three-dot menu in the top bar.

Set up breakout rooms

Breakout rooms allow you to divide a call into smaller groups for more focused discussions. Depending on your permissions and how your instance is configured, this option may not be available to you. For more information, see Breakout rooms.

Download call participants list

You can download the list of participants in a call from the three-dot menu in the top bar. This downloads a CSV file with the names and email addresses of all participants.

The CSV file contains the following columns:

• Name: The name of the participant.
• Email: The email address of the participant.
• Type: Indicates whether the participant is a registered user or a guest.
• Identifier: Unique identifier for the participant.

Controlling audio and video

Bottom bar of the call view offers media controls, layout settings and other features you can use during a call.

Use the microphone and camera icons to mute/unmute your microphone and enable/disable your camera. You can also use the keyboard shortcuts M to mute/unmute your microphone and V to enable/disable your camera. Use Space for push-to-talk: holding space temporarily unmutes you while muted, or temporarily mutes you while unmuted.

Reactions

The reactions button lets you send an emoji reaction to all participants in the call.

Every participant will see the emoji rising from the bottom of their call screen. The emoji disappears after two seconds.

Raise hand

Clicking Raise hand will notify moderators and show an icon next to your name. This is also available via the keyboard shortcut R.

Full screen

Resizes your browser window or the Talk Desktop client to full-screen mode. Also available via the keyboard shortcut F. Press Esc to return to the regular view.

Screen sharing

Click the monitor icon in the toolbar to share your screen.

提示

If you have not yet given permission to the browser or the Talk Desktop client to share your screen, you might be prompted to do so when you click Share screen. Please click on Allow to grant the browser or Talk Desktop client access to your screen.

Depending on your browser or the Talk Desktop client, you will get the option to share a monitor, an application window, or a single browser tab. If video from your camera is also available, other participants will see it in a small presenter view next to the screen share.

To stop sharing your screen, click the Share screen button again and choose Stop screensharing.

You can zoom in and out of the shared screen with the mouse wheel, double-click, or touchpad gestures.

Call layout

You can switch between grid view and speaker view using the toggle icon in the three-dot menu or the bottom bar.

Grid view

Grid view shows all participants as tiles. Use the navigation buttons on the left and right to scroll through participants when they do not all fit on the screen.

Speaker view

Speaker view (also called promoted view) centres the active speaker in a large tile and places the other participants in a row below. Use the navigation buttons on the left and right to scroll through participants when the row overflows.

Transcription and translation

Call live transcription

Call live transcription transcribes speech in real-time during a call. It is set up by the system administration (High-performance backend and Live Transcription App are required). Moderators need to set the transcription language in the conversation settings. All participants can then enable or disable the transcription for themselves in the call bottom bar. When enabled, the transcription appears at the bottom of the screen and is updated in real-time.

Live translation

With the live_transcription provider app enabled, you can also use live translation. Instead of receiving the transcription in the original language, it will be translated to the language of your choice.

Call recording

The recording feature lets you:

• Start and stop recordings during a call.
• Record the video and audio stream of the speaker, as well as screen share.
• Access, share and download recorded files for future reference or distribution.

Enabling this feature requires the recording server to be set up by the system administration.

Manage a recording

The moderator of the conversation can start a recording together with a call start or anytime during a call:

• Before the call: tick the checkbox "Start recording immediately with the call" in the "Check devices" dialog, then click on "Start call".
• During the call: click on the top-bar menu, then click "Start recording".

The recording will start shortly, and you will see a red indicator next to the call time. You can stop the recording at any time while the call is still ongoing by clicking on that indicator and selecting "Stop recording", or by using the same action in the top-bar menu. If you do not manually stop the recording, it will end automatically when the call ends.

After stopping a recording, the server will take a few seconds to prepare and save the recorded file. The moderator, who started the recording, receives a notification when the file is uploaded. From there, it can be shared in the chat.

Recording consent

For compliance with privacy regulations, it is possible to ask participants for consent to be recorded before joining the call. Administrators can configure this feature in several ways:

• Disable consent completely.
• Enable mandatory consent system-wide, requiring consent for all conversations.
• Allow moderators to configure this option on a conversation level. In such cases, moderators can access the conversation settings to configure this option accordingly:

If recording consent is enabled, every participant, including moderators, will see a highlighted section in the "Check devices" dialog before joining a call. This section informs participants that the call may be recorded. To give explicit consent for recording, participants must check the box. If they do not give consent, they will not be allowed to join the call.

After a call ends, the recording is processed and saved to the chat as a shared file. Participants can play it back directly from the chat or download it from the conversation's shared items.

Call from anywhere

Start a call with any user directly from the avatar menu. No need to navigate to a conversation first; call while working on files, tasks, or other activities!

Accessing the call menu

1. Click on a user's avatar from any app in your Nextcloud workspace to open a menu
2. Select Call {user}
3. A direct call is initiated immediately in a floating window

Best Practices

• Check availability: Check user status to see whether people are available before calling
• Respect preferences: Some may prefer messages over calls. Could this have been an e-mail?
• Switch to groups: Create a dedicated conversation for multi-user discussions

See also:

• Joining a call
• Conversations
• Open conversations

Federation

With the Federation feature, users can create conversations across different federated Talk instances and use Talk features as if they were on the same server.

This feature must be enabled by a system administrator.

Sending an invitation

To receive an invitation, the other party needs your CloudID — your federated identity across Nextcloud instances. You can find your CloudID in Personal settings under Sharing — it looks like user@cloud.example.com.

The moderator of the conversation can send an invite to a participant on a different server:

Accepting an invitation

When receiving a notification, the user will see a counter of pending invites above the conversations list.

Upon clicking it, more information will be provided about the inviting party, and the user can either accept or decline the invitation.

By accepting the invite, the conversation will appear in the list as any other one.

You can use it to chat with participants from other federated servers, join calls, and use other available Talk features.

Integrations

• Files integration
• Calendar integration with Talk
• Call from anywhere

Files integration

Talk from Files

In the Files app, you can chat about files in the sidebar, and even have a call while editing the file. You first have to join the chat.

You can then chat or have a call with other participants, even when you start editing the file.

In Talk, a conversation will be created for the file. You can chat from there, or go back to the file using the ... menu at the top of the conversation.

Calendar integration with Talk

Meetings and events

If calendar events have a Talk conversation set as event location, you will see information about upcoming events inside of this conversation. That way you can stay informed about scheduled meetings or activities directly within your chat. If Calendar app is enabled, you can click on an event to view details.

It is possible to schedule a meeting directly from a conversation. In the dialog, you can set meeting details such as title, date, time and description. You can also choose to invite all participants including email guests, or select specific ones.

Schedule from Calendar

When creating a new event in Calendar, you can set a Talk conversation as event location. This will create a new conversation if one does not exist yet.

When the event is created, you will see a link to the conversation in the event details. The conversation will also appear in the list of conversations (discoverable by the Meeting conversations filter).

Like instant meetings, event conversations will be automatically deleted after configured period of inactivity (by default 28 days).

For moderators

As a moderator you can create and configure conversations, manage participants, run webinars with a lobby, record calls, set up breakout rooms, and integrate external chat services.

提示

Moderator-only actions inside conversations and calls are also described in the general Conversations and Calls pages — look for sections marked moderator.

• Webinar and lobby
• Call recording
• Breakout rooms
• Bots and commands
• Matterbridge

Webinar and lobby

The lobby feature allows you to show guests a waiting screen until the call starts. This is ideal for webinars with external participants, for example.

You can choose to let the participants join the call at a specific time, or when you dismiss the lobby manually.

You can configure the lobby in Conversation settings under the Webinar section.

Breakout rooms

Breakout rooms allow you to divide a Nextcloud Talk call into smaller groups for more focused discussions. The moderator of the call can create multiple breakout rooms and assign participants to each room.

提示

Breakout rooms are currently not available in conversations that are joinable by guests (public conversations).

Configure breakout rooms

To create breakout rooms, you need to be a moderator in a group conversation. Click on the top-bar menu and click on Setup breakout rooms.

A dialog will open where you can specify the number of rooms you want to create and the participants assignment method. You have three options:

• Automatically assign participants: Talk will automatically assign participants to the rooms.
• Manually assign participants: You'll go through a participants editor where you can assign participants to rooms.
• Allow participants to choose: Participants will be able to join breakout rooms themselves.

Manage breakout rooms

Once the breakout rooms are created, you will be able to see them in the sidebar.

From the sidebar header, you can:

• Start and stop the breakout rooms: this will move all the users in the parent conversation to their respective breakout rooms.
• Broadcast a message to all the rooms: this will send a message to all the rooms at the same time.
• Make changes to the assigned participants: this will open the participants editor where you can change which participants are assigned to which breakout room. From this dialog it's also possible to delete the breakout rooms.

From the breakout room element in the sidebar, you can also join a particular breakout room or send a message to a specific room.

Bots and commands

Bots

Bots can respond to chat messages, provide automated replies, and integrate with external services. Your administrator can enable bots for your Talk instance.

Some examples of available bots:

• Call summary — Posts an overview message after a call ends, listing all participants and outlining any tasks that were mentioned.
• Agenda bot — Helps manage meeting agendas with time monitoring and permission-based access control.
• Roll a dice — Type /roll in a conversation to roll dice.

A full list of available bots and installation instructions can be found in the Talk administration documentation.

Commands

注意

Commands have been removed in favor of Bots.

Nextcloud allows users to execute actions using commands. A command typically looks like:

/wiki airplanes

Administrators can configure, enable and disable commands. Users can use the help command to find out what commands are available.

/help

Matterbridge

Matterbridge integration in Nextcloud Talk makes it possible to create 'bridges' between Talk conversations and conversations on other chat services like MS Teams, Discord, Matrix and others. You can find a list of supported protocols on the Matterbridge github page.

提示

The Matterbridge app must be installed by an administrator before this feature is available. See the Talk administration documentation for setup instructions.

A moderator can add a Matterbridge connection in the chat conversation settings.

Each bridge has its own configuration requirements. Information for most is available on the Matterbridge wiki and can be accessed behind more information menu in the ... menu. You can also access the wiki directly.

Join a call or chat as guest

If you received a link to a Nextcloud Talk conversation, you can join as a guest without a Nextcloud account.

Joining a chat

If you received a link to a chat conversation, you can open it in your browser to join the chat. Here, you will be prompted to enter your name before joining.

You can also change your name later by clicking the Edit button in the top bar.

Your camera and microphone settings can be found in the Settings menu. There you can also find a list of shortcuts you can use.

Joining a call

You can start a call any time with the Start call button. Other participants will get notified and can join the call. If somebody else has started a call already, the button will change in a green Join call button.

Before joining, you will see a device check where you can select your camera and microphone, enable background blur, or join without any devices.

During a call, you can find the Camera and Microphone settings in the ... menu in the top bar.

During a call, you can mute your microphone and disable your video with the mute and camera toggle buttons in the call toolbar, or using the shortcuts M to mute audio and V to disable video. You can also use the space bar to toggle mute. When you are muted, pressing space will unmute you so you can speak until you let go of the space bar. If you are unmuted, pressing space will mute you until you let go.

You can hide your video (useful during a screen share) with the little arrow just above the video stream. Bring it back with the little arrow again.

Starting a screen share

You can click the monitor icon on your video stream to share your screen. Depending on your browser, you will get the option to share a monitor, an application window or a single browser tab.

Full-screen and other settings

In the conversation menu you can choose to go full-screen. You can also do this by using the F key on your keyboard. In the conversation settings, you can find notification options and the full conversation description.

Joining as an email guest

A guest can be invited to a conversation via email. The email contains a link to join the conversation. If the guest clicks the link, they will be redirected to the conversation with an individual access token.

An invitation can be done via inserting the email address in Participants tab search field.

You can bulk invite email participants by uploading a CSV file. The option is available in the conversation settings under Meeting section.